Frequently Asked Questions
Everything you need to know
What services does Project Party NYC provide for corporate events?
Project Party NYC is a full-service event production company specializing in corporate experiences, brand activations, and elevated private events. Our services include event design, decor production, vendor sourcing, logistics management, installation and breakdown, and full planning and coordination to ensure a seamless guest experience from start to finish.
What types of corporate events do you produce?
We produce a wide range of corporate events including brand activations, networking mixers, product launches, influencer events, press previews, company celebrations, holiday parties, panel discussions, season premieres and experiential marketing events.
Do you handle vendor sourcing and coordination?
Yes. We regularly coordinate with a trusted network of vendors including florists, rental companies, AV teams, photographers, entertainment providers, and specialty fabricators. Our team manages communication, scheduling, and logistics so that everything works together seamlessly.
Do you offer event design and decor services?
Absolutely. Event design is one of our core specialties. We create custom environments tailored to your brand or event goals, including backdrops, floral installations, balloon installations, signage, lounge furniture setups, activity stations, and branded experiential moments.
Can you incorporate brand elements into the event design?
Yes. We frequently work with brands to incorporate logos, brand colors, messaging, and campaign creative into decor elements such as custom signage, step-and-repeats, branded installations, bar moments, and photo opportunities.
How far in advance should we book our event?
We recommend booking at least 8-10 weeks in advance for corporate events when possible. This allows adequate time for design development, vendor coordination, fabrication of custom elements, and logistical planning. For larger activations or highly customized builds, additional lead time is beneficial.
What is required to officially secure our event date?
To reserve your date, we require a signed agreement and a deposit, which is applied toward your final balance. Because we limit the number of events we produce each day to maintain our production standards, dates are secured on a first-come, first-served basis.
Do you work with venues or help secure one?
Yes. We frequently collaborate with venues across New York City and can also assist with venue sourcing if needed. Our team is experienced in managing venue logistics, load-in schedules, floor plans, and venue-specific requirements.
Do you provide setup and breakdown on the event day?
Yes. Our team handles delivery, professional installation, and post-event breakdown for all decor and production elements we provide. We ensure that the space is fully prepared before guests arrive and that everything is removed efficiently after the event.
How many team members from Project Party NYC will be present on event day?
Multiple members of the Project Party NYC team will always be onsite to oversee installation, manage vendors, and ensure that every detail is executed according to plan. The number of team members present varies depending on the scope and complexity of the event, as well as the level of staffing required for setup, coordination, and breakdown.
Our team can also support a wide range of on-site tasks as needed, including guest check-in, managing swag bag and merchandise giveaways, assisting with guest flow, supporting brand activations, and even serving support where appropriate. Our goal is to ensure the event is properly staffed so everything runs seamlessly from load-in through post-event breakdown.
What types of weddings do you plan?
Project Party NYC specializes in luxury weddings in New York City, including elegant rooftop weddings, sophisticated ballroom celebrations, intimate private venues, and modern city affairs. Every wedding we plan is highly personalized, design-forward, and executed with precision and care.
When should I hire a wedding planner in NYC?
For NYC weddings, we recommend hiring a wedding planner 10–12 months in advance, especially for peak seasons and in-demand venues. Early planning allows for the best venue availability and vendor selection. That said, we are experienced in managing shorter timelines and welcome inquiries at any stage of planning.
Do you offer full-service wedding planning, partial planning, or day-of coordination?
Yes—we offer full-service wedding planning, partial planning, and day-of wedding coordination. Full-service planning – provides comprehensive support from concept development through wedding day execution. Partial planning – is ideal if you’ve begun planning and need expert guidance to refine details and logistics. Day-of coordination – ensures your wedding day unfolds seamlessly, with our team managing timelines, vendors, and on-site execution so you can fully enjoy the celebration.
Do you specialize in NYC weddings?
Yes. NYC weddings are our specialty. We expertly manage venue logistics, vendor load-ins, permits, timelines, and city-specific requirements. Our deep understanding of New York venues allows us to create weddings that feel effortless, elevated, and impeccably organized.
How do you handle wedding budgets?
We approach budgeting with strategy and transparency. As a luxury wedding planner, our goal is to help you invest intentionally—prioritizing what matters most while maintaining the highest standards of quality, design, and service.
Do you offer wedding design and styling services?
Absolutely. Wedding design is central to our work. We curate refined, cohesive aesthetics through color palettes, florals, lighting, rentals, custom details, and styling. Our designs are timeless, editorial, and tailored to reflect your personal vision.
Do clients have to use your preferred wedding vendors?
Not at all. While we collaborate with a trusted network of top NYC wedding vendors, we are happy to work with vendors you’ve already selected. Our priority is assembling a cohesive, professional team that aligns with your wedding vision.
How involved will I be in the wedding planning process?
Your level of involvement is entirely up to you. Some brides prefer a hands-on approach, while others want a more concierge-style experience. We provide clear communication, expert guidance, and a calm, organized process throughout.
What happens on the wedding day?
On your wedding day, you focus on celebrating. Our team oversees vendor coordination, timelines, setup, transitions, and behind-the-scenes logistics—ensuring your wedding unfolds smoothly and flawlessly from start to finish.
How do I get started with Project Party NYC?
To begin working with our wedding planning team, please submit an inquiry through our website. We’ll schedule a consultation to discuss your vision, priorities, and how our services can best support your wedding.
Do you specialize in planning baby showers?
Yes! Baby showers are one of our specialties. We design thoughtful, elevated celebrations that feel personal, warm, and beautifully executed—so you can focus on enjoying the moment.
When should I start planning a baby shower?
We recommend reaching out 2–4 months in advance to allow time for design, rentals, and custom details. That said, we can often accommodate shorter timelines depending on availability.
Do you offer full-service planning or just decor?
We offer both full-service planning and design-only packages. Whether you want us to handle everything—from venue and vendors to logistics—or simply bring your vision to life through decor and styling, we’ll tailor our services to your needs.
What is the typical budget for a baby shower?
Budgets vary based on guest count, location, and level of customization. We work with a range of budgets and focus on creating a polished, meaningful experience while helping you allocate your investment thoughtfully.
Can you help with themes and design direction?
Absolutely. From soft, classic palettes to more playful or modern themes, we guide you through the full design process—ensuring every detail feels cohesive and aligned with your vision.
Do you provide rentals and custom decor?
Yes—we offer a wide range of rentals including backdrops, signage, furniture, linens, and tabletop details, along with custom elements like welcome signs, favors, and personalized touches.
Can you coordinate vendors like catering, desserts, or florals?
Of course. We work with a trusted network of vendors and can handle all sourcing and coordination, or seamlessly collaborate with vendors you’ve already selected.
How involved do I need to be in the planning process?
As involved—or as hands-off—as you’d like. Many of our baby shower clients prefer a more concierge-style experience, and we’re happy to take the lead so you can enjoy a stress-free planning process.
What happens on the day of the baby shower?
Our team handles all setup, styling, vendor coordination, and breakdown. We manage every detail behind the scenes so you can be fully present with your guests and celebrate without stress.
How do I get started?
Simply fill out our inquiry form or reach out via email to schedule a consultation. We’ll learn more about your vision and guide you through next steps to bring your baby shower to life.
Do you plan both adult and kids’ birthday parties?
Yes! We design and produce everything from elevated milestone birthdays (30th, 40th, 50th and beyond) to fun, immersive kids’ celebrations. Each event is tailored to the guest of honor and the experience you want to create.
When should I start planning a birthday party?
We recommend reaching out 2–4 months in advance, especially for larger or more customized celebrations. For kids’ parties or simpler gatherings, shorter timelines may work depending on availability.
Do you offer full planning or just decor?
We offer both full-service planning and design-focused packages. Whether you need venue sourcing, vendor coordination, and logistics—or simply want us to handle the decor and styling—we’ll customize our support to fit your needs.
What is the typical budget for a birthday event?
Budgets vary based on guest count, venue, and level of customization. From intimate gatherings to large-scale celebrations, we work with a range of budgets and focus on delivering a high-impact, cohesive experience.
Can you help with themes and creative concepts?
Absolutely. From chic, elevated dinner parties to fully themed kids’ experiences, we develop creative concepts, color palettes, and interactive elements that bring your vision to life.
Do you provide rentals and custom decor?
Yes—we offer a wide range of rentals, including backdrops, signage, furniture, linens, and tabletop details, along with custom elements like personalized signage, favors, and specialty installations.
Can you plan activities or entertainment for the party?
Of course. We can source and coordinate entertainment such as DJs, performers, kids’ activity stations, interactive experiences, and more—tailored to your guest list and vibe.
Can you work with a venue I’ve already booked?
Yes, we’re happy to collaborate with your chosen venue and any existing vendors, or we can recommend trusted partners from our network to round out your celebration.
Do you handle setup and day-of coordination?
Yes—our team manages all setup, styling, vendor coordination, and breakdown so everything runs seamlessly and you and your guests can fully enjoy the celebration.
How do I get started?
Simply fill out our inquiry form or reach out via email to schedule a consultation. We’ll learn more about your vision, guest count, and priorities, and guide you through next steps.
Do you specifically plan bridal showers?
Yes! Bridal showers are one of our favorite celebrations to design. From intimate brunches to elevated, themed gatherings, we specialize in creating showers that feel personal, thoughtful, and beautifully executed.
When should I start planning a bridal shower?
We recommend starting the planning process 2–4 months in advance to allow time for design, vendor coordination, and custom details. That said, we can often accommodate shorter timelines depending on availability.
Do you offer full planning or just decor for bridal showers?
We offer both full-service planning and design-only packages. Whether you need help sourcing a venue, managing vendors, or simply bringing your vision to life through decor and styling, we tailor our services to your needs.
What is the typical budget for a bridal shower?
Budgets can vary based on guest count, venue, and level of customization. We work with a range of budgets and focus on creating a high-impact, cohesive experience while helping you allocate your investment thoughtfully.
Can you help with themes and overall design?
Absolutely. We guide you through the entire design process—from theme development and color palettes to florals, tablescapes, signage, and personalized details—ensuring everything feels cohesive and reflective of the bride.
Do you provide rentals and custom decor?
Yes, we offer a wide range of rentals including backdrops, signage, furniture, linens, and tabletop pieces, along with custom elements like welcome signs, menus, and personalized accents.
Can you work with a venue I’ve already chosen?
Of course. We’re happy to collaborate with your chosen venue and any existing vendors, or we can recommend trusted partners from our network to complete your special day.
How involved do I need to be in the planning process?
That’s completely up to you. Some clients enjoy being hands-on, while others prefer a more concierge-style experience. We adapt to your preferences and keep everything organized and stress-free.
Do you handle setup and breakdown on the day of the shower?
Yes—our team manages all setup, styling, and breakdown, as well as coordinating any vendors on-site. Our goal is for the bride and her guests to fully enjoy the celebration without worrying about logistics.
How do I get started?
Simply fill out our inquiry form or reach out via email to get started. We’ll connect to learn more about your vision, guest count, and priorities, and then guide you through next steps.